I’ve been traveling for my company for over 30 years and I have never been asked to pay for my expenses out of my own pocket and then get reimbursed and I’m sure was not the expectations of most companies. My company use to issue cash advances via travelers checks until the early 90’s when we were provided company credit cards.
You have much more to lose than a school board member...YOUR JOB.
Your concept of expecting board members to spend out of pocket money and get reimbursed for their expenses is totally unrealistic and unheard of. I would however be someone skeptical of giving out cash advances not know how the money was being spent, although it is a requirement of turning in receipts.. but using the pre-paid card will not let the district better track the expense electronically.
You are wrong. Most small businesses require receipts as well as Expense Reports.
So you pay your bills when you get them… well the school district is obligated to pay the travel expenses of board members and as you say.. when the board member gets them.. which is after a meal or other pertinent expense they would expect the School District to pay for it.
The school board is ONLY obligated to reimburse expenses, which have been approved, by roll call vote. That roll call vote cannot be taken until an expense report is submitted.
I do commend you for being concerned about tax dollars falling in the wrong hands… I’ve seen that happen in Sauk Village because they had a corrupt Superintendent and naive board members. All school expenses including those of board members are scrutinized via an annual audit by certified auditors. The risk that money cards will be abused by board members and not be detected by the auditors is not likely.
Scrutinized by an ANNUAL audit? In most cases that is too late. The Business Manager and the Board Treasurer must prepare a list of bill at least once a month, to be approved BY ROLL CALL vote. An annual audit of the school district is a joke, if no Checks and Balances are in place. I think I'll start going to board meetings and voice my concerns.